Features

Resource Library

Organize PDFs, presentations, templates, articles, and links into searchable categories. Control access by member type, track downloads with Google Analytics, and share unlimited resources.

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Unlimited Resources

Searchable Categories

Member-Only Access

Google Analytics Tracking

Complete Resource Library Features

Everything You Need to Build a Member Resource Hub

Comprehensive features for organizing, protecting, and tracking member resources

Single or Multi-Page Display

Choose layout based on library size and preference

Categories & Subcategories

Organize resources into browsable groups and subgroups

Keyword Search

Members search by title, description, author, tags, or date

Member-Only Access Control

Restrict by member type, contact type, or public access

Google Analytics Integration

Track downloads and link clicks automatically in GA4

Bulk Import Tool

Excel-based import to add hundreds of resources at once

External Link Support

Point to YouTube videos, blog posts, or third-party tools

Flexible Sorting Options

Sort by date, title, author, or publication date

Pin Important Resources

Keep priority resources at the top with thumbtack icon

Collapsible Descriptions

Show/hide detailed descriptions for cleaner browsing

Custom Page Titles

Name it "Knowledgebase" or whatever fits your brand

Inactive Category Toggle

Hide seasonal content without deleting it

All Common File Types

PDF, DOC, XLS, PPT, images, HTML, RTF, TXT supported

Multi-Category Assignment

Show same resource in multiple categories

SEO-Safe Secure Storage

Members-only files never indexed by search engines

Generous File Storage

Subject to overall site storage limits—ample space for most organizations

What Sets This Apart

Integrated Resource Library vs. Standalone Tools

No Separate Document Management System

Resource Library is built into your membership platform—members access resources automatically when they log in, no separate credentials or accounts needed. Most resource libraries require separate logins and manual uploads.

Access Control Based on Membership Data

Set permissions by member type, contact type, or membership status—and the system enforces them automatically. When a membership expires, access to members-only resources stops. When someone becomes a Board Member, board-only documents appear.

Track What Members Actually Use

Built-in Google Analytics integration tracks every download and link click. See which resources get the most engagement, which categories members browse, and prove ROI on the content you create—without custom coding or third-party tools.

Search & Discovery

Members Find What They Need, Fast

Built-in search and sort tools—no digging through folders or emails.

Keyword Search:

Searches across resource titles, descriptions, keywords/tags, and author names
Publication date search—members can search by specific publication dates or date added
Custom search label—change to "Search the Knowledgebase" or whatever fits your brand

Flexible Sorting:

Sort by Date Added: Show newest uploads first
Sort by Publication Date: Order by when resource was originally published
Sort by Title: Alphabetical A-Z or Z-A
Sort by Author: Group resources by who created them

Resource library keyword search and sorting options

Keyword search with filters for date, author, and category

Access Control

Protect Sensitive Content, Share Public Resources

Granular permissions by member type and contact type.

Access Levels:

Public Access: Make resources available to anyone—no login required
Members Only: Require login and current membership (or within grace period)
Specific Member Types: Restrict to Student, Professional, Corporate, or any member type
Contact Types: Show content only to Board Member, Sponsor, Volunteer, or Committee Chair contacts

Security:

Members-only files stored in protected folders never indexed by search engines
Access permissions sync automatically with membership status changes
Even with member-only access, resource titles and descriptions remain visible—members prompted to log in when they click

Control access by public, members-only, or specific member types

Usage Tracking

See Which Resources Members Actually Use

Connect your Resource Library to Google Analytics and track which files and links get the most attention.

What You Can Track:

File downloads: See when members click to download PDFs, Word docs, or spreadsheets
Link clicks: Track when members click external URLs you've added
Event data in GA4: Every download or link click registers as an Event with the resource name
Custom explorations: Export data from Google Analytics to analyze usage trends over time

Setup:

Add your GA4 Measurement ID (starts with "G-") to Resource Library Module Defaults once
From then on, every download or link click is tracked as a "Resource Library" event
View which resources are most popular and prove ROI on member benefits

Google Analytics showing resource library download data

Track which resources get downloaded most and which categories members browse

Common Questions

Resource Library FAQ

Dropbox® and Google Drive™ require separate logins, manual permission updates when members expire, and members can't search by anything except filename. i4a's Resource Library automatically restricts access based on membership status, lets members search by keywords and categories, and requires no separate login. When a member's renewal lapses, their access to members-only resources stops automatically—no manual permission list updates.

No. Resource Library is included with every i4a subscription at no extra cost. Upload PDFs, presentations, templates, and guides within your overall site storage limits—most organizations have ample space for their resource libraries. Your price stays flat. See pricing details

Members log in once to your member portal and can access the Resource Library. No separate Dropbox® account, no SharePoint® credentials, no email attachments to lose. Everything is integrated into your membership site, making resources easier to find and use.

When someone clicks a member-only resource without being logged in, they're prompted to log in or join. This turns your resource library into a membership conversion tool—prospects see the value you offer and can join immediately to access it.

Yes. Use the bulk import tool to add hundreds of resources at once from an Excel file. Upload your existing PDFs and documents, map them to categories in your spreadsheet, and import everything at once—no manual one-by-one uploads required.

Resource Library storage is subject to your overall site storage limits. Most organizations have ample space for their resource libraries—PDFs, presentations, templates, guides—without hitting storage caps. Your i4a price stays the same regardless of how many resources you upload.

Yes. When adding a resource, you can select as many categories as you want. The same resource will appear in each category you assign it to. You can also assign it to multiple subcategories within those categories.

Yes. Edit the category and set it to "Inactive." It won't display on your website, and any resources assigned only to that category will be inaccessible. Resources assigned to other active categories will still be visible elsewhere.

Single-Page Display shows all categories and resources on one scrolling page (not compatible with subcategories). Multi-Page Display (recommended) shows categories first, then resources appear when a member clicks a category—better for large libraries or if you use subcategories.

Yes. You can create a resource with just a title, author, publication date, and description—no file or URL required. This is useful for creating "coming soon" placeholders or listing external resources members need to request separately.

Google Analytics tracks aggregate download counts and can show you general user behavior, but it doesn't identify individual member downloads. For member-specific activity tracking, consider using password-protected pages or gated content with form submissions.

Explore Related Features

See how our integrated platform works together

See All Platform Features

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Schedule a demo to see how i4a's association management software handles searchable document organization, member-only access controls, and usage analytics in action for your organization.