Free Cost Analysis Tool

What Are You Really Paying for Association Software?

Most associations underestimate their true software costs by 40-60%. Use our calculator to see what you're actually spending on fragmented tools—and what you could save with an all-in-one platform.

Calculate Your Personalized Savings

How many members/contacts do you manage? Include active members, lapsed members, prospects, and anyone in your database

How many staff user accounts do you need? Your members do NOT count as staff users—they use the self-service portal

What tools are you currently using?

Select all that apply

Membership Database/AMS
Wild Apricot, MemberClicks, etc.

Email Marketing Platform
Mailchimp, Constant Contact, etc.

Event Registration Platform
Eventbrite, Cvent, etc.

Website Platform
WordPress, Squarespace, custom site

Payment Processor
Stripe, PayPal, Authorize.net

Accounting Software
QuickBooks, Xero, etc.

How many hours per week does staff spend manually syncing data between systems?

Your Current Annual Software Costs

Membership Database/AMS $0

Email Marketing $0

Event Registration $0

Website Maintenance $0

Payment Processing Markup $0

Staff Time (Data Syncing) $0

Total Annual Cost: $0

With i4a's All-in-One Platform

Based on i4a's Core Platform for 5 staff users

i4a Software (5 users) $2,935/year

Setup Fee (One-time, includes migration & training) $1,500

Staff Time Saved (Data syncing eliminated) $0

Annual Cost (Year 1): $4,435

Year 2+: $2,935/year (no setup fee)

Your Potential Annual Savings

That's a 0% reduction in software costs

Plus: Eliminate 10 hours/week of manual data syncing—that's 520 hours/year your team can focus on mission-critical work.

Want a Copy of Your Results?

We'll email you this exact cost breakdown so you can easily:

Share the analysis with your team or board
Reference it during budget planning meetings
Compare it with other software options
Keep it in your files for future discussions

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Why Most Associations Underestimate Their Software Costs

Hidden Per-Contact Fees

Your AMS and email platform increase prices as you grow. That $180/month turns into $440/month at 5,000 contacts—and you didn't budget for it.

Staff Time = Real Money

Manually syncing data between systems costs 5-20 hours/week. At $30/hour, that's $7,800-$31,200/year in labor just moving data around.

Payment Processing Markups

Some platforms add 0.5-1% on top of standard gateway fees. On $200K in annual payments, that's an extra $1,000-$2,000 you're paying for nothing.

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Tool Sprawl Audit

Take a 2-minute quiz to discover how many separate tools you're juggling and the hidden costs.

Take the Audit

AMS Buyer's Guide for 2026

Your 2026 buyer's guide to evaluating and selecting the right AMS platform.

Read the Guide

How Much Are Rising Software Costs Holding You Back?

Every month you stay on per-contact pricing is another month where growth means higher costs, budget anxiety, and tough decisions about purging data. See how switching to flat-rate pricing stops the bleeding.

Schedule a Demo