Association Management Software for Complex Dues Structures
Your membership dues aren't one-size-fits-all. Neither is i4a. Handle tiered pricing, formula-based calculations, proration, multi-year rates, and more without spreadsheets or manual workarounds.
When Simple Dues Software Falls Short
Many associations outgrow basic membership software that only handles flat-rate dues. You need tiered pricing based on company size, formula calculations based on revenue or employees, different billing cycles for different member types, and proration for mid-year joins. Spreadsheets and manual calculations lead to errors and member frustration.
i4a was built for associations with complex dues structures. Configure unlimited member types, each with its own pricing model, billing cycle, and renewal rules.
What i4a Handles
Organizational and Individual Memberships
Support both models in the same database with different dues structures for each
Organizational Memberships
The company is the member. Multiple employees get benefits under one membership.
- Dues based on company metrics: Revenue, employee count, budget, or custom data
- Tiered pricing: Small, medium, large company rates
- Multiple contacts: Control how many individuals per organization
- Primary billing contact: Invoices go to the right person
- Organization-level data: Company fields separate from individual contacts
Individual Memberships
The person is the member. They join and pay independently.
- Category-based pricing: Student, Professional, Retired, Fellow rates
- Career stage transitions: Student upgrades to Professional at renewal
- Lifetime memberships: One-time payment, never expires
- Employer associations: Link individuals to their companies for reporting
- Multi-year discounts: Save when committing to 2 or 3 years
Anniversary vs. Fixed-Date Billing
Configure each member type with the billing cycle that makes sense
Anniversary Billing
Members renew on the anniversary of their join date. A member who joins March 15 renews every March 15.
- Spreads renewal workload throughout the year
- Members always get a full year of benefits
- No proration needed at sign-up
- Ideal for individual memberships
Fixed-Date Billing
All members of a type renew on the same date, regardless of when they joined (e.g., January 1 or July 1).
- Aligns with fiscal year or budget cycles
- Simplifies board reporting
- Often uses proration for mid-year joins
- Common for organizational memberships
How i4a Calculates Membership Dues
From simple flat rates to complex formulas based on member data
Fixed Amount
Simple flat-rate dues. Professional members pay $250/year. Student members pay $50/year. Each member type has its own rate.
Tiered Rates
Dues vary by a data point like company size. 1-10 employees: $500. 11-50: $1,000. 51-200: $2,500. 201+: $5,000.
Formula-Based
Calculate dues using member data fields. Example: (Annual Revenue x 0.001) with a $500 minimum and $10,000 cap.
Multi-Year Rates
Offer discounts for longer commitments. 1-year: $300. 2-year: $550 (save $50). 3-year: $750 (save $150).
Lifetime Memberships
One-time payment for permanent membership. No renewal required. Member status never expires.
Prorated Dues
Automatically calculate partial-year dues for mid-cycle joins. Join in July, pay 50% for a December renewal cycle.
Late Fees, Grace Periods, and Automated Collection
Set rules once and let the system enforce them. Late fees are assessed automatically. Grace periods keep member access during the renewal window. Auto-pay charges stored cards on renewal date.
Example Configuration
- Fixed-date billing: January 1
- Tiered dues by employee count
- Proration for mid-year joins
- $50 late fee after 30 days
- 90-day grace period
- Anniversary billing
- Fixed dues: $295/year
- Multi-year option: $550 for 2 years
- No late fee
- 60-day grace period
More Than Just Dues Management
i4a is a complete association management platform
Membership Management
- Unlimited member records
- Custom fields for any data
- Member self-service portal
- Automated renewal reminders
- Retention analytics
Payment Processing
- Credit card and ACH payments
- Saved payment methods
- Invoice generation
- QuickBooks export
- Revenue reporting
Event Management
- Online registration
- Member/non-member pricing
- Session management
- CE credit tracking
- Attendee communications
Email Marketing
- Drag-and-drop editor
- Member segmentation
- Scheduled campaigns
- Open and click tracking
- Newsletter templates
Unlimited Members, One Price
Unlike other membership platforms that charge per contact, i4a offers flat-rate pricing. Your cost stays the same whether you have 500 or 50,000 members.
- No per-member fees
- All dues features included
- Unlimited member types
- Formula-based dues included
Ready to Simplify Your Complex Dues?
See how i4a handles tiered pricing, formula-based calculations, proration, and more. Schedule a personalized demo to discuss your specific dues structure.
